Notes from the meeting of the Annual General Meeting at PacINET2011, Pago Pago, American Samoa – by M HILYARD. To be used un conjunction with the minutes taken by Andrew Berquist – acting secretary

Present;
Board members –Maureen Hilyard (Acting Chair); Andrew Berquist (Acting Secretary); Siaosi Sovaleni (Treasurer). Ellen Strickland (Skype), Will Tibben (Skype)
Members; Tererei Aruee (Kiribati), Sala Tamnikaiwaimaro (Fiji), Laamau Oketevi Tanuvasa (Samoa), Save Vocea (ICANN); Emani Fakaotimanava-Lui? (Niue), Lemalu Nele Leilua (Samoa); Elly Tawhai (APNIC), Gunela Astbrink (AusISOC), Champika Wijayatunga (APNIC)
Apologies:, David Leeming, , Andrew Molivurae (PICISOC Board)

Meeting opened with a prayer by Tererei.

1. Annual Activity Report:
This was presented to the meeting, covering Membership and Communications, Special Interest Groups, Board Elections, Business Plan, Regional and International Activity including Regional Ministerial Engagement, Pacific Regional Internet Governance, ICANN Engagement and Other Training and Events. Moved by Save to accept the Board report/Seconded Tererei (accepted)

2. Treasurer’s Report
The Auditor’s Report of PICISOC’s financial statements was presented. In summary the account opened with FJ$22,038.79. Income (from ISOC event funding) was FJ$3706.09. Expenses (mainly as reimbursements for Board attendance at events and audit fees) were FJ$9755.17. After interest and bank charges have been accounted for, the accounted as of 30 June 2011 was $16,130.19. Moved to accept the audited report Save/ Seconded by Nele (accepted)

3. Bylaws
The Board proposes to review its by-laws. Sections for review will be directed to the email list for comment Endorsed by the meeting (moved Teve, seconded Sala)

4. Other matters raised by the meeting
a. The move of the email list from SPC. APNIC have offered to investigate possibility of taking this over (to be auctioned by Elly and Champika)
b. PICISOC website redevelopment seen as a priority. W3C standard. More information about PICISOC activities online (to be auctioned by Emani)
c. Special Interest Groups (SIGS) – It was proposed to review SIGs - for more effectiveness. SIG leaders need to report regularly to the Board. Two new SIGS were proposed.
i. Disability SIG – (To be actioned by Gunela
ii. Local content SIG – (To be actioned by Emani)
d. It was recommended that the Board look at how they and their activities are structured. Perhaps some planned approach to events over the next few years. Possible collaboration with PacNOG and/or Pacific IGF to enable more effective delivery of technical and governance content. Suggestion that every second PacINET be held in Fiji.(To be actioned by the Board)
e. Thanks
i. To Will Tibben for applying to AusAid? for funding to get three people with disabilities to attend the conference (Rhema, Faaolo and Suria) with Gunela
ii. To Save for his support in enabling more Pacific participants to attend ICANN meetings and to have access to GAC decisions

5. Close
The Meeting closed with a prayer by Tererei (6.30pm)

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